Elected Club Officers:
Nominations for the Board of Directors of Capital City Corvette Club are open at the September and October General Membership meetings. The election takes place at our November General Membership Meeting.
President:
The President shall perform such duties as shall be designated by the Board of Directors. The President shall preside at all meetings of the Members and the Board of Directors. The President may call special meetings of the Members of the Board of Directors, and may exercise special authority as noted elsewhere in these by-laws. The President shall be the Chief Executive Officer of the Club.
Governor / Vice President:
The Governor shall perform such duties as shall be designated by the Board of Directors and consistent with the NCCC Guidelines to Governors document. The Governor is responsible to ensure the Club remains in Good Standing with NCCC by at minimum ensuring voting proxies are in the hands of the Regional Executive prior to every National Governor’s meeting not personally attended. As directed by the Board of Directors the Governor is encouraged to attend at least two of the scheduled meetings established by the National Council of Corvette Clubs and shall attend at least 75% of all the Michigan Region Meetings. The Governor shall present all activities or communications regarding items for publication, competition, membership, and social functions to each respective Officer for their information. The Governor shall present a written report detailing information discussed at the NCCC Governors Meetings in the Club newsletter annually. The Governor shall also serve as the Club’s Vice President and shall accept the duties of the President during his/her absence.
Competition Director:
The Competition Director shall perform such duties as shall be designated by the Board of Directors. The responsibility of all competition events sponsored by this Club and/or coordinated with any other organization pertaining directly to competition is appointed to the Competition Director. The Competition Director shall attend at least 75% of all the Michigan Region Meetings and report back to the General Membership. It is the responsibility of the Competition Director to perform the expected duties governed by the Michigan Region. Sanctioned events, times, dates, and locations must be made readily available in the newsletter and at the General Membership meeting to all Club Members within a proper time prior to that said event. The Competition Director is ultimately responsible for the competition points program. The Competition Director and Points Director are responsible to select and purchase the year-end awards and/or patches.
Editor:
The Editor shall perform such duties as shall be designated by the Board of Directors. It is the Editor's job to assume the responsibility of gathering, organizing, and providing all pertinent data and information in a monthly newsletter. The newsletter shall contain reports from each Officer with minutes from General Membership, Board, or Special meetings and any other information of interest to the Membership as a whole. It shall be published within the last day of the preceding month for the month of intended publication. The newsletter shall be sent or made available to every Primary Member in the Club. Extra newsletters may be printed for promotional use by the Membership and Public Relations Director and any Club Member.
Membership Director:
The Membership Director shall perform such duties as shall be designated by the Board of Directors and assume the responsibilities and encourage the recruitment of New Members, collection of membership dues, submitting to the Club Governor the NCCC and Club renewals, and keeping Membership records up-to-date. The Membership Director shall also handle the promotional perks given out by NCCC/CCCC to New Members. The Membership Director is responsible to have published in the newsletter, twice a year, a membership list with addresses, email addresses, and phone numbers.
Points Director:
The Points Director shall perform such duties as shall be designated by the Board of Directors. It is the duty of the Points Director to provide a list of possible points to be earned and to compile such points. Monthly up-to-date points are required to be made available to the General Membership. A breakdown of Points shall be made available to the General Membership at all General Membership meetings. The Points Director and Competition Director are responsible to select and purchase the year-end awards as budgeted.
Public Relations Director:
The Public Relations Director shall perform such duties as shall be designated by the Board of Directors to promote Club participation in Civic Activities and to enhance the image of the Club and its events. The Public Relations Director is responsible for putting up promotional displays at all Club functions involving the public. This position is also responsible for coordinating solicitation of advertisers for the newsletter.
Secretary:
The Secretary shall perform such duties as shall be designated by the Board of Directors. The Secretary shall attend all meetings of the Members and Officers and shall record decisions, actions to be undertaken and votes in a book kept for that purpose. In the absence of the Secretary, another Member shall be chosen by the President to perform said duties pro tempore. It shall be the responsibility of the Secretary to handle Club correspondence and make it available to the Membership.
Social Director:
The Social Director shall perform such duties as designated by the Board of Directors and shall assume the responsibilities of the coordination of all Club Social functions. The Social Director shall make readily available in the newsletter, Web site and General Membership meetings, times, dates, and locations of all social events At club meeting he/she shall congratulate members on the occasion of such events as birthdays and anniversaries.
Treasurer:
The Treasurer shall perform such duties as shall be designated by the Board of Directors. The Treasurer shall have custody of all monies, debts, and obligations belonging to the Club and shall make all payments of the Club debts upon the approval of the President and/or the Board of Directors. All checks, drafts, and other orders for payment of money shall be signed in the name of the Club by the Treasurer and one of the three other Board Members specified by the President and approved by the Board of Directors. A report of the financial status of the Club monies shall be given at each regular meeting and whenever requested by the President. The Treasurer shall at minimum maintain the Clubs records in accordance with Generally Accepted Accounting Principles. The records should be in a format auditable by the IRS and subject to annual review by a Club Audit Committee composed of members that may include the past Treasurer, or any member that has bookkeeping or accounting experience. The Club financial records must include at minimum an annual operating budget and year to date variances from budget, an annual income statement with separate schedules for overall operations, and for each fundraising event with sufficient detail to permit the annual budgeting process.
Appointed Club Officers:
The following positions may be appointed annually by the President with the approval of the Board of Directors and shall serve at the discretion of the President and the Board of Directors. The appointed Officers shall have no vote, but may provide input to the Board on matters before it.
Hearts an Flowers Coordinator:
The Hearts and Flowers Coordinator shall perform such duties as shall be designated by the Board of Directors. This Member shall be responsible for providing messages of joy or consolation from the Club to individual Members. This individual shall inform the Treasurer of any death or other occurrence that would require sending a donation to the NCCC National Charity on behalf of the Member. This position shall operate within a budget specified by the Board of Directors and all expenditures shall be approved by the Board of Directors.
Historian:
The Historian shall perform such duties as shall be designated by the Board of Directors. This Member shall be responsible for the safekeeping and cataloging of the Capital City Corvette Club artifacts in chronological order and present to the Board and Members a written record of the artifacts collected in any given year.
National Corvette Museum Ambassador:
The NCM Ambassador shall perform such duties as shall be designated by the Board of Directors. This Member shall be responsible for complying with any and all requirements set forth by the NCM with regards to the Ambassador position and shall be responsible for maintaining communication between the Club and the NCM, reporting such information to Members quarterly in the Club newsletter. This Member shall represent the Club at certain NCM functions, foster participation by Club Members in NCM activities, and assist Club Members with any questions they have on NCM matters.
Past President:
The Past President shall perform such duties as shall be designated by the Board of Directors. The Past President is responsible for providing the Club continuity of governance.
Photographer:
The Photographer or designee shall perform such duties as shall be designated by the Board of Directors. The Photographer is responsible for taking photographs at all club events and providing them to the Webmaster and/or Editor.
Quartermaster:
The Quartermaster shall perform such duties as shall be designated by the Board of Directors. The Quartermaster may be appointed by the Board to procure, inventory and dispose of Club property as requested by the Board.
Sergeant at Arms: (This position has not been appointed for 2008)
The Sergeant at Arms or designee, shall perform such duties as shall be designated by the Board of Directors. The Sergeant at Arms is responsible for order at all meetings and social affairs of the CCCC.
Webmaster:
The Webmaster shall perform such duties as shall be designated by the Board of Directors. This Member shall be responsible for maintaining and updating the Club Web site on at least a bi-weekly basis. They shall make every effort to maintain the Web site in compliance with any applicable rules and to safeguard the security of the site and the information contained therein. Members considered for this position must be able to demonstrate the knowledge and technical skills necessary to effectively maintain the Web site.
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